Updated: April 15, 2025

1. Data Controller

Codaone Ltd.
Bertel Jung Square 5
02600 Espoo
Business ID: 2569840-9

2. Contact person responsible for registry matters

Juhani Haapala
info@codaone.fi

3. Register name

Codaone.fi website contact register and marketing register

4. Purpose and legal basis for processing personal data

We collect and process personal data for the following purposes:
• Managing contacts and customer relationships (legitimate interest)
• Development of services and customer communications (legitimate interest)
• Building an email list and sending newsletters (consent)
• Targeted advertising on Google services (consent, based on cookies)

We currently only collect personal data through contact forms. Providing information is voluntary, but some services require you to provide it.

5. Data content of the register

We store the following information:
• Name
• Email address
• Message content (contact request)
• Any other information provided voluntarily
• Website usage data (based on cookies, such as IP address, browser type, operating device information)

6. Data retention period

Personal data collected via the contact form will be deleted no later than 6 months after the contact is made, unless the contact continues as an active customer relationship.

Those registered in connection with email marketing can withdraw their consent at any time.

7. Regular sources of information

The information is obtained from the data subject himself/herself through forms or other electronic communication tools.

8. Data transfers and transfers

Information will not be disclosed to external third parties without separate consent.

We may use trusted technical subcontractors, for example for cookie management and marketing tools, which may be located outside the EU/EEA. In such cases, transfers will be based on standard contractual clauses approved by the EU Commission.

9. Registry protection

The data is handled with care and protected with appropriate technical measures. Access to the data is limited to those employees who need it for their work.

10. Cookies and tracking

This website uses cookies to improve your experience and for marketing purposes. We use the CookieFirst platform to manage cookie consents.

The website also uses Google services (e.g. Google Analytics, Google Ads), which collect information about website usage and enable targeted advertising.

The user has the ability to manage cookie settings and give or withdraw consent at any time through the cookie notice.

11. Rights of the data subject

The data subject has the right to:
• Check what information about him/her has been stored
• Request correction of incorrect information
• Request deletion of their data or restriction of processing
• Object to data processing
• Withdraw your consent at any time
• File a complaint with the data protection authority

12. Contacts

For all questions related to the processing of personal data and your rights, you can contact us by email:
info@codaone.fi